Terms run from January 1 through December 31. All Officers and Coordinators are elected for a 3 year period. Dual members (double winners) are eligible for all positions with the exception of Chairperson and Co-Chairperson.
Officers
Chairperson:
- Plans agenda & conducts meeting
- Answers correspondence and returns phone calls in a timely manner
- Resolves issues by use of the traditions and Concepts of Service.
- Attends Area World Service committee (AWSC) meetings (and Area Assemblies if possible)
- Prepares report for AWSC meetings
- Coordinates for meeting space (if needed)
- Obtains mail from the P.O. Box when the Treasurer is not able to pick it up in a timely manner and distributes it to the proper officer.
Co-Chairperson:
- Responsible for planning and conducting the meeting in the absence of the Chairperson
- Serving an unexpired term of the Chairperson if necessary.
Secretary:
- Takes minutes of the meetings
- Prepares the minutes and sends them to the Chairperson for approval
- Emails the minutes to the group (and alternate group) representatives
- Keeps a current list (name and email address) of Group Representatives and Alternate Group Representatives from each meeting within Anne Arundel County and the District 23
- Sends a reminder email to all Group and Alternate Group Representatives at least a week prior to the scheduled AIS meetings. This reminder notice will include the meeting agenda as an attachment
Treasurer:
- Obtains mail from the P.O. Box in a timely manner and distributes it to the proper officer.
- Collects money from groups, giving receipts when necessary
- Deposits money promptly
- Pays bills promptly
- Keeps ledger of income and expenses and balances with bank statement monthly
- Prepares quarterly reports for meetings
- Prepares an annual budget – to be voted on the last meeting of the year for the next year
Coordinators
Webmaster:
- Keeps all sections of the website current, by reviewing and updating sections as new information comes in
- Checks the emails received and forwards the emails to the appropriate person for response on a weekly basis
- Periodically does the research to assure our process is the best it can be
Directory Coordinator:
- Keeps a listing of current groups, times, meeting places and contacts
- Keeps the list of group meetings on the website current
- Gets directories printed when needed
- Distributes the directories to District Representatives for distribution within each district
Alateen Coordinator:
- Encourages fellowship involvement
- Helps staff new meetings
- Provides public information and speakers about Alateen when required
- Holds sponsors’ meeting(s)
Public Outreach Coordinator:
- Encourages fellowship involvement
- Makes contact with local professionals
- Mails/delivers info to public as requested;
- Coordinates meetings for professionals;
- Purchases public outreach literature as needed
- Forms committee to help with contacts and mailings
- Provides speakers and/or people to staff literature table at events when requested
Answering Service Coordinator:
- Maintains the voice mail box
- Coordinates the volunteers needed to check the voice mail box and return phone calls as needed
- Ensures volunteers have current and accurate information about Al-Anon meetings
- Compiles a quarterly report of calls received
- Periodically does the research to assure our process is the best it can be